> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/account-receivable-module/reports-section.md).

# 3.5 Reports section

### Common Buttons and Options on Receivable Reports

**When to use:** Receivable reports are used for customer receivable monitoring, collection progress tracking, sales invoice review, and output VAT verification. The user must select the correct period, account, and customer before reconciliation.

* **Common Filter Conditions:**
  * From Date / To Date: Date range for data retrieval.
  * Currency: Select VND or foreign currency; check **VND-ALL** to convert all amounts to VND.
  * Account: Select the receivable account to view, e.g., 131, 136, 138.
  * All / By Customer: View all customers or filter by a specific customer.
* **Function Buttons:**
  * View Grid: Load report data based on filter conditions.
  * Print: Print the report using template.
  * Export Excel: Export data for reconciliation or archiving.
  * Close: Exit the report screen.
* **Operational Notes:**
  * Reconcile the receivable report against AR invoices and receipts before finalizing balances.
  * If due dates are incorrect, verify the invoice date, payment terms, and allocated receipts.

> **System validations on report viewing:** Date range and filter conditions must be valid. Reports only reflect accurate data when invoices and receipts have been fully posted.

***

### Summary Ledger 131-138

**When to use:** To view summary balances and transactions of receivable accounts (131 — Customer Receivable, 136 — Internal Receivable, 138 — Other Receivables...) within a period.

> **Example:** View total Debit balance of account 131 at end of Jan/2026 to determine the current total customer receivable.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Select **Currency** (default VND); check **VND-ALL** to convert all foreign currency transactions to VND.
3. Select the **Account** to view within the receivable account group.
4. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-454ba50e6c82f0e377a705abd695d683bf123e85%2Far-report-01.png?alt=media)

***

### Customer Detailed Payment Ledger

**When to use:** To view detailed transactions for each customer — for receivable reconciliation, balance confirmation with customers, and collection progress monitoring.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields, select **Currency**, and check **VND-ALL** to convert to VND.
2. Select the **Account** to view, then choose **All** customers or filter **By Customer**.
3. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-b4a3c3af2febe1c6de13aff20ab7bfc68f2f60b8%2Far-report-02.png?alt=media)

***

### Receivable Aging Report

**When to use:** To monitor customer receivables approaching or past due — for collection follow-up, cash flow management, and bad debt risk assessment.

> **Example:** View customer invoices due/overdue as of 31/01/2026, classified by number of days overdue for collection prioritization.

To view the report, the user proceeds as follows:

1. Enter the **tracking date** for due/overdue receivables, select **Currency**.
2. Choose **All** customers or filter **By Customer**.
3. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-4730110b8980477decb428003fb9b76ea03978ed%2Far-report-03.png?alt=media)

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-460afdd5dd85267e8fdd9966fd1ddce04a5d8bae%2Far-report-04.png?alt=media)

***

### Output VAT Declaration Schedule

**When to use:** To generate the output VAT declaration schedule as required by tax regulations — summarizing all sales invoices with VAT within the period for tax filing.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-b70cfd3a4237998a0f64dc861add39768ee728c8%2Far-report-05.png?alt=media)

***

### Customer List

**When to use:** To print or export the complete list of customers managed in the system — for audit purposes or record keeping.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-1bd1aae908bd4f4af7c73a36ce5c2170e03e454b%2Far-report-06.png?alt=media)

***

### Print Accounting Vouchers

**When to use:** To print accounting vouchers (posting documents) of the Accounts Receivable module by date range — for accounting record keeping or attachment to source documents.

To print accounting vouchers, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-64a9f89e6720c86b9f232b32033a973c6de1008a%2Far-report-07.png?alt=media)