> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/inventory-management-module/setup.md).

# 6.1 Setup

### Category List

**When to use:** To classify materials and goods by major groups (e.g., Raw Materials, Finished Products, Merchandise, Tools/Supplies) for inventory management by functional group.

1. Click **Add New** to create a material category.
2. Enter **Code** and **Category Name**.
3. Click **Save** to complete.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-e0b7c22d8a446038ef2bc179b6442c7f85f7174c%2Fin-setup-01.png?alt=media)

***

### Group List

**When to use:** To classify materials in more detail by sub-groups within each category, and assign default warehouse account, cost of production account, and revenue account for the group. These accounts are automatically applied when creating inventory vouchers.

> **Example:** Register group "Main Raw Materials" under Raw Materials category — Warehouse account 1521, Production cost account 6211, Revenue account 5111.

1. Click **Add New** to create a material group.
2. Enter **Code** and **Group Name**.
3. Select **Material Category** from the declared category list.
4. Select **Warehouse Account**, **Production Cost Account**, **Revenue Account**.
5. Click **Save** to complete.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-c92472f4767ce7d8c93039ecfab28355e4353811%2Fin-setup-02.png?alt=media)

***

### Warehouse List

**When to use:** To register storage locations for materials and goods in the company: raw material warehouse, finished product warehouse, branch warehouse. Warehouse codes are used in all inventory receipt/issue vouchers.

1. Click **Add New** to create a warehouse.
2. Enter **Code** and **Warehouse Name**.
3. Click **Save** to complete.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-ec79adde2696284893113e8f6edfb8bc11101d33%2Fin-setup-03.png?alt=media)

***

### Item Master

**When to use:** To register detailed information for each item/material in the warehouse: code, name, group, default warehouse, unit of measurement, and accounting accounts. This is the core master data for all inventory vouchers and cost calculation.

> **Example:** Register item "100% Cotton Fabric" — Code: VC100, Group: Main Raw Materials, Warehouse: Raw Material Warehouse, UOM: meter, Warehouse account 1521.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-538f2165903c700f9015365023d54dee2905e919%2Fin-setup-04.png?alt=media)

To register an item, the user proceeds as follows:

1. Click **Add New** to create an item.
2. Enter **Item Code** and **Description** in Vietnamese and English.
3. Select **Group Code**, **Warehouse Code**, and **Unit of Measurement** on the General Information tab.
4. On the Account Information tab, declare warehouse, production cost, and revenue accounts.
5. Click **Save** to complete.

* **General Information:**
  * Item Code / Description (VN/EN): Unique identifier and descriptive name.
  * Group Code: Select from declared groups — the system automatically assigns default accounts.
  * Warehouse Code: Default storage warehouse for the item.
  * Unit of Measurement: Measurement unit (e.g., kg, meter, piece, set).
* **Account Information:**
  * Warehouse / Production Cost / Revenue Account: Default accounting accounts. If left blank, the system uses the group's accounts.
* **Function Buttons:**
  * Export Excel / Import Data: Export data to Excel or import from external file.
  * Copy / Add New / Save / Delete / Close: Standard operations.

> **Note:** Item master should be fully declared before creating inventory vouchers. Bulk import from Excel is available for large item counts.

***

### Unit of Measurement List

**When to use:** To register measurement units used in inventory management: kg, meter, piece, set, carton, liter...

1. Click **Add New** to create a UOM.
2. Enter **Code** and **Name**.
3. Click **Save** to complete.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-2b34fb857eb272e0337859b00d4a35833e52924c%2Fin-setup-05.png?alt=media)

***

### Opening Balance Input

**When to use:** When starting to use the software or migrating from an old system, enter the opening inventory balance (as of Dec 31 of the prior year) so the system has a basis for calculating issue prices and reconciling inventory.

> **Example:** Enter opening balance for Raw Material Warehouse at 31/12/2025 — e.g., Cotton Fabric: 500 meters, value 75,000,000 VND.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-32fdad90154bec604cb7ba4680283726616656e4%2Fin-setup-06.png?alt=media)

To enter opening inventory balance, the user proceeds as follows:

1. Enter the **Opening Date** (Dec 31 of prior year).
2. Click **Load Data** to load the item list into the grid.
3. Enter quantity and inventory value for each item.
4. Click **Save** to complete.

* **Operational Notes:**
  * Opening inventory balance must match the prior period ending balance of accounts 152/155/156 on the general ledger.
  * Opening balance should be entered before creating inventory vouchers for the new period.

> **Note:** Opening inventory balance is the basis for the system to calculate issue prices (weighted average, FIFO). Incorrect entries will affect cost of goods sold.