9.6 Issues E-invoice

Use this function when an invoice is ready, posted, and needs to be sent to the e-invoice provider for official issuance. The system also supports issuing a draft invoice so users can verify information before the official issue.

To issue an e-invoice:

1. Tick the invoice that needs to be issued.

2. Select Draft to export a draft for checking, or select Official Issue to issue the invoice officially.

3. The system sends invoice data to the e-invoice provider and updates the invoice status.

Example: For invoice AR-0626-015 issued to customer "ABC Trading Co., Ltd." with Tax Identification Number (TIN) 0312345678 and amount 55,000,000 VND including 10% VAT, first issue a draft and verify customer name, TIN, invoice date, amount, and VAT. If all information is correct, select Official Issue.

• Draft invoice: Does not show official invoice date or invoice number. Other information is the same as the final invoice and is used only for checking.

• Official invoice: Receives the official invoice number/date from the provider and cannot be edited directly after successful issuance.

Note: An officially issued invoice cannot be modified directly. If information is incorrect, cancel the invoice or create an adjustment invoice according to the provider and tax authority rules. For provider setup, see 9.1 Register E-invoice Supplier.