> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/cash-management-module/input-section.md).

# 4.2 Input section

### Payment Voucher (Cash Payment / Bank Payment)

**Applicable operation:** Recording cash disbursements from the fund or bank payments: supplier payments, salary payments, material purchases, advance payments, advance settlements. The system has two separate screens:

* **Cash Payment:** Disbursement from the cash fund (Account 111).
* **Bank Payment:** Disbursement through bank account (Account 112).

> **Business example:** Payment voucher PC26/040025 dated 29/04/2026 — cash payment to LLVK CO., LTD for dormitory food purchase per Invoice 00003076, amount 2,664,000 VND — Debit Account 3311 / Credit Account 1111.

![](/files/cZggS9HqxDvcdtzLKiIP)

To enter a payment voucher, the user proceeds as follows:

1. Click **Add New** to create a new payment voucher, or press **F3** at the **Reference Number** to search for an existing voucher.
2. Enter the **Voucher Date**, verify the **Accounting Period** and **Voucher Number**.
3. Select the **Processing Method**. It is recommended to keep Hold while the voucher is pending review, and switch to Released once approved for posting.
4. Select the appropriate **Cash Account**: 111 for cash payment, 112 for bank payment.
5. Enter the **Recipient**, **Address**, and **Payment Reason VN / EN / KR**.
6. If paying to settle AP payables, press **F3** at **Payable** to link the original voucher.
7. Enter detail lines: offset account, amount, invoice/tax information, employee code or customer/vendor code as needed for tracking.
8. Verify the **Total Amount** and click **Save**; then print the payment voucher or post to ledger as per the process.

* **General Information (Header):**
  * Reference Number: Defaults to `<NEW>` when adding new; press **F3** to search for existing vouchers.
  * Voucher Date / Accounting Period / Voucher Number: The system automatically displays based on the current date and configuration rules.
  * Recipient / Address: Enter the name and address of the receiving entity/individual.
  * Cash Account / Currency / Exchange Rate: Select the cash/bank account and currency type (default VND).
  * Designated Exchange Rate: Leave blank for the system to automatically calculate the disbursement rate; check if you want to manually enter a specific rate.
  * Payable / Original Voucher: Press **F3** to link with the related AP voucher.
  * Payment Reason VN / EN / KR: Enter the payment description in each language.
* **Detail Grid:**
  * Offset Account / Description: Enter the offset account and description for each journal entry line.
  * Tax Rate / Tax Amount: Select the tax % — the system automatically calculates the tax amount for each line.
  * Invoice No. / Serial No. / Invoice Template / Invoice Date: Enter VAT invoice information for the tax schedule.
  * Employee Code / Customer Code / Vendor Code: Enter related employee, customer, or vendor codes.
* **Function Buttons:**
  * Previous / Next: Navigate to adjacent vouchers.
  * Export Grid / Data Entry: Export data to Excel or import from external files.
  * Template File: Export an Excel template for entering detail data before importing.
  * Print Voucher: Print or export to PDF using a template.
  * Save / Copy / Add New / Delete / Close: Standard operations.
* **Operational Notes:**
  * For cash payments, the cash account must be Account 111; for bank payments, use Account 112 corresponding to the actual bank account.
  * When linking AP vouchers, enter the correct vendor and payment amount so that payable balances decrease against the correct invoice.
  * If a payment line includes VAT, enter the tax code and invoice information for the input tax schedule.
  * For payable/receivable accounts, enter the corresponding customer/vendor code; for management accounts, enter the complete cost center/project/profit code as required by the system.
  * Released vouchers are posted vouchers; to modify, unpost or create an adjustment voucher following the control process.

> **System Validations on Save:**
>
> * Voucher number is required, the last 4 characters must be numeric and must not duplicate within the same period.
> * Voucher date must fall within the correct accounting period and the period must not be closed.
> * Cash account, currency, and exchange rate are mandatory; exchange rate must be greater than 0.
> * At least one detail line is required; offset account must be valid within the cash module.
> * Line amounts must not be negative.
> * If tax amount exists and tax tracking is enabled, the detail line must have a tax code.
> * If the account requires an entity code or allocation code, the system will require entry before saving.

> **Note:** After saving, the payment voucher is in Hold status. Switch to Released to post to the General Ledger (GL), or use **Release Multiple Vouchers** for batch posting.

***

### Receipt Voucher (Cash Receipt / Bank Receipt)

**Applicable operation:** Recording cash received from customers or other income sources: sales receipts, advance recovery, bank interest income. The system has two separate screens:

* **Cash Receipt:** Receipt into the cash fund (Account 111).
* **Bank Receipt:** Receipt through bank account (Account 112).

> **Business example:** Receipt voucher PT26/010001 dated 14/01/2026 — cash receipt from I.T.C VIETNAM JOINT STOCK COMPANY payment per Invoice 283, amount 896,400 VND — Debit Account 1111 / Credit Account 1311.

![](/files/3g4I3PVjT4rIoL56bSYH)

To enter a receipt voucher, the user proceeds as follows:

1. Click **Add New** to create a new receipt voucher, or press **F3** at the **Reference Number** to search for an existing voucher.
2. Enter the **Voucher Date**, verify the **Accounting Period** and **Voucher Number**.
3. Select the **Processing Method**. It is recommended to keep Hold while the voucher is pending reconciliation, and switch to Released once the cash receipt is confirmed.
4. Select the appropriate **Cash Account**: 111 for cash receipt, 112 for bank receipt.
5. Enter the **Payer**, **Address**, and **Receipt Reason VN / EN / KR**.
6. If receiving payment for an AR invoice, press **F3** at **Receivable** to link the original voucher.
7. Enter detail lines: offset account, amount, invoice/tax information, employee code or customer/vendor code as needed for tracking.
8. Verify the **Total Amount** and click **Save**; then print the receipt voucher or post to ledger as per the process.

* **General Information (Header):**
  * Reference Number: Defaults to `<NEW>` when adding new; press **F3** to search for existing vouchers.
  * Voucher Date / Accounting Period / Voucher Number: The system automatically displays based on the current date and configuration rules.
  * Payer / Address: Enter the name and address of the paying entity/individual.
  * Cash Account / Currency / Exchange Rate: Select the cash/bank account and currency type (default VND).
  * Receivable / Original Voucher: Press **F3** to link with the related AR voucher.
  * Receipt Reason VN / EN / KR: Enter the receipt description in each language.
* **Detail Grid:**
  * Offset Account / Description: Enter the offset account and description for each journal entry line.
  * Tax Rate / Tax Amount: Select the tax % — the system automatically calculates the tax amount for each line.
  * Invoice No. / Serial No. / Invoice Template / Invoice Date: Enter VAT invoice information for the tax schedule.
  * Employee Code / Customer Code / Vendor Code: Enter related employee, customer, or vendor codes.
* **Function Buttons:**
  * Previous / Next: Navigate to adjacent vouchers.
  * Export Grid / Data Entry: Export data to Excel or import from external files.
  * Template File: Export an Excel template for entering detail data before importing.
  * Print Voucher: Print or export to PDF using a template.
  * Save / Copy / Add New / Delete / Close: Standard operations.
* **Operational Notes:**
  * For cash receipts, the cash account must be Account 111; for bank receipts, use Account 112 corresponding to the actual bank account receiving funds.
  * When linking AR vouchers, the receipt amount must not exceed the outstanding receivable amount of the original voucher.
  * If a receipt line includes VAT, enter the tax code and invoice information for the correct tax schedule.
  * For payable/receivable accounts, enter the corresponding customer/vendor code; for management accounts, enter the complete cost center/project/profit code as required by the system.
  * Released vouchers are posted vouchers; to modify, unpost or create an adjustment voucher following the control process.

> **System Validations on Save:**
>
> * Voucher number is required, the last 4 characters must be numeric and must not duplicate within the same period.
> * Voucher date must fall within the correct accounting period and the period must not be closed.
> * Cash account, currency, and exchange rate are mandatory; exchange rate must be greater than 0.
> * At least one receipt line is required; offset account must be valid within the cash module.
> * Line amounts must not be negative.
> * If tax amount exists and tax tracking is enabled, the detail line must have a tax code.
> * When linking AR vouchers, the system validates that the receipt does not exceed the remaining receivable amount for each currency.
> * If the account requires an entity code or allocation code, the system will require entry before saving.

> **Note:** After saving, the receipt voucher is in Hold status. Switch to Released to post to the General Ledger (GL).