> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/fixed-asset-management/input-section.md).

# 5.2 Input section

### Fixed Asset Addition

**When to use:** When the company purchases, receives, is gifted, or discovers surplus fixed assets that need to be recorded in the books. The FA addition voucher updates the asset master data and can simultaneously generate an Account Payable (AP) voucher if purchased from a vendor.

> **Example:** FA Code 2017FA15 — Air Compressor 1 unit, Invoice 0000381-Yujin, historical cost 251,923,600 VND, asset group 2112 (Machinery and Equipment), UOM: Set, quantity 2, depreciation months 72. Historical cost account 2112 / Accumulated depreciation 21412 / Depreciation expense 6274.

To create a fixed asset addition voucher, the user proceeds as follows:

1. Click **Add New** or press **F3** to retrieve an existing voucher.
2. Enter general information: Voucher No., Voucher Date, Accounting Period.
3. In the detail grid, enter **FA Code**, **Quantity**, **Unit Price**, and **Tax**.
4. Click **Save** — the voucher is in **Hold** status.
5. Change to **Released** to update the FA master data in the system.

* **General Information:**
  * Voucher No. / Voucher Date / Accounting Period: Automatically generated per system configuration rules.
  * Processing Status: Select Hold to retain for review or Released to update immediately.
* **Detail Grid:**
  * FA Code: Select from the declared FA master data — the system automatically displays the name and accounts.
  * Quantity / Unit Price / Tax: Enter addition value and input VAT (if applicable).
* **Purchase Cost Allocation Tab:**
  * Used to allocate costs related to FA purchase (transportation, installation, testing) into the asset's historical cost.
* **Function Buttons:**
  * Create Payable (AP): Check to simultaneously generate an AP payable voucher.
  * Save / Copy / Add New / Delete / Close: Standard operations.
* **Operational Notes:**
  * When changing to **Released**, the system updates the FA master data and the voucher cannot be modified — corrections require an adjustment voucher.
  * FA purchase costs (transportation, installation) should be allocated in the "Purchase Cost Allocation" tab to calculate the correct historical cost.
  * If "Create Payable (AP)" is checked, ensure the vendor is already declared in the master data.

> **Note:** FA addition vouchers affect both the FA module (asset master data) and AP module (payable). After posting, the asset will appear in the monthly depreciation calculation.

***

### Fixed Asset Revaluation

**When to use:** When adjusting the historical cost or residual value of a fixed asset / prepaid expense per a revaluation decision (due to market price changes, upgrades, or government agency requirements).

> **Example:** Revalue machinery due to upgrade — increase historical cost by 10,000,000 VND, Debit Account 211 / Credit Account 412 (Asset Revaluation Surplus/Deficit).

To create an FA revaluation voucher, the user proceeds as follows:

1. Click **Add New** to create a revaluation voucher.
2. Select **Object Type**: Fixed Asset or Tools/Prepaid Expense.
3. Select the asset code to be revalued from the master data.
4. Enter the adjustment value (increase/decrease historical cost or residual value).
5. Click **Save** — the voucher is in **Hold** status.
6. Change to **Released** to update the FA value and record the revaluation difference.

* **General Information:**
  * Object Type: Select **Fixed Asset** or **Tools/Prepaid Expense** depending on the object being revalued.
* **Operational Notes:**
  * When posting, the system simultaneously updates the FA value in the master data and records the revaluation difference journal entry.
  * FA revaluation must have an authorized decision or an inventory and revaluation report.

> **Note:** FA revaluation differences are recorded in Account 412 (Asset Revaluation Surplus/Deficit).

***

### Fixed Asset Disposal

**When to use:** When a fixed asset or tools/supplies is disposed of, sold, or removed from the books due to expiration of useful life, irreparable damage, or no longer needed. The system automatically calculates the residual value and records disposal gain/loss.

> **Example:** Dispose of old printer — historical cost 15,000,000 VND, accumulated depreciation 12,000,000 VND, residual value 3,000,000 VND. Sold for 2,000,000 VND → Disposal loss 1,000,000 VND.

![](/files/IfN9AiFi68W8l3lUpysa)

To create a fixed asset disposal voucher, the user proceeds as follows:

1. Click **Add New** to create a disposal voucher.
2. Enter **Voucher No.**, **Voucher Date**, **Accounting Period**.
3. Select **Processing Status**, **Asset Type**, **Currency / Exchange Rate**.
4. Enter **Customer** (if selling), **Revenue-Expense Account**, and **Description**.
5. In the detail grid, select **Asset Code** — the system automatically displays asset information.
6. Click **Save** to complete.

* **General Information:**
  * Voucher No. / Voucher Date / Accounting Period / Document No.: Automatically generated per configuration rules.
  * Processing Status: Select Hold or Released.
  * Asset Type: Select Fixed Asset or Tools.
  * Currency / Exchange Rate: Default VND, rate 1.00.
  * Customer: Select customer if selling the asset.
  * Revenue-Expense Account: Disposal revenue-expense accounts (e.g., Account 711 – Other Income, Account 811 – Other Expenses).
  * Description (VN/EN): Describe the reason for disposal.
* **Detail Grid:**
  * Asset Code: Select the asset to be disposed — the system automatically displays: asset name, account, quantity, historical cost, accumulated depreciation, residual value, and monthly depreciation amount.
* **Function Buttons:**
  * Print Preview / Export Excel: Preview or export data to Excel file.
  * Add New / Save / Delete / Close: Standard operations.
* **Operational Notes:**
  * Disposed assets will be removed from the depreciation schedule starting from the accounting period of the disposal voucher.
  * The difference between disposal income and residual value is recorded in Account 711 (gain) or Account 811 (loss).
  * An FA disposal report should be prepared before recording in the software.

> **Note:** Disposal vouchers affect the FA master data (asset decrease), the accounting ledger (disposal journal entry), and FA reports. Ensure the accounting period is open before processing.