Input section

General journal entry

GL module let users input Journal Ledger or other particular transaction directly.

Data input instruction:

Transaction details part:

• Module: GL (General Ledger)

• Batch no.: Leave blank, the program will automatically run the entry’s sequential order number. (Hit F3 key to review inputted entries)

• Voucher date: must be in the accounting month

• Voucher no.: the program automatically run sequential order number

• Status: Always keep hold status

• Accounting month: Choose bookkeeping month

(For example, record in June 2015 is present as 06-2015)

• Description (VN): Transaction details in Vietnamese

• Description (EN): Transaction details in English

• Description (KR): Transaction details in Korean or other languages (Chinese, Japanese, Cambodian …)

Transaction entry part:

Users may choose data value required to be displayed: Description, tax, cost centres, profit centres, group.

• Debit account: Hit the F3 key to select account or input directly system will auto-completed

• Credit account: Hit F3 key to select account or input directly system will auto-completed

• Currency unit: Choose currency type (VNĐ, USD, KOR…)

• Foreign exchange rate: Input accounting foreign exchange rate for currencies other than VNĐ.

• Amount: Input amount in VND or foreign Amount for currencies other than VND

• Converted Amount: matching with Amount in VND or equal to foreign Amount multiplied by foreign exchange rate. The software automatically calculates.

• Description (VN), (EN) and (KR or other languages: Chinese, Japanese, Cambodian …) Automatically appear following the description key in transaction details part. Users may alter description detail by directly type in.

• Employee code, supplier code, customer code: User hit F3 key to select or input directly system will auto-completed, corresponding codes being set up in:

+ Employee list (Cash management module)

+ Supplier list (Account payable)

+ Customer list (Account receivable)

Offset account payable against Account receivable

To be used in the case where the user wishes to offset Account payable against Account receivable