4.5 Report section
Common Buttons and Options on Cash Reports
Applicable operation: Cash reports are used to reconcile the cash fund, bank deposits, employee advances, and receipt/payment journals. Users must select the correct period, currency, cash account, and report type before printing/exporting.
Common filter conditions:
From Date / To Date: Time range for data retrieval.
Currency: Select VND or foreign currency.
Account: Select the cash, deposit, or advance account to track.
All / Detail / By Specific Account: Select the level of consolidation or specific filter.
Function Buttons:
View Grid: Load report data based on filter conditions.
Print: Print cash books, bank books, or receipt/payment vouchers.
Export Excel: Export data for reconciliation with the cashier/bank.
Close: Exit the report screen.
Operational Notes:
The cash book must be reconciled with the actual cash balance and signed receipt/payment vouchers.
The bank deposit book must be reconciled with bank statements for each account.
If figures do not match, check for receipt/payment vouchers still in Hold status or vouchers entered in the wrong period.
System validations when viewing reports: The date range and account filter must be valid. Reports only reflect accurately when receipt/payment vouchers have been posted.
Account 141 Detail Ledger
Applicable operation: When you need to track detailed employee advances (Account 141) — to see who has outstanding advances, whether they have been settled, and the remaining advance balance.
Example: Check employee Nguyen Van A's advance for January 2026: advanced 10,000,000 VND, settled 7,000,000 VND → remaining advance 3,000,000 VND.
To view the report, the user proceeds as follows:
Enter the date range in the From Date / To Date fields, select Currency.
Select the Account to view, choose All for a consolidated view or Detail to see each individual transaction.
Click View Grid to display the report.
Cash Book
Applicable operation: When you need to view daily total cash receipts/payments and the closing cash balance — this is a mandatory ledger for reconciliation with the cash count report.
To view the report, the user proceeds as follows:
Enter the date range in the From Date / To Date fields.
Click View Grid to display the report.
Detailed Cash Book
Applicable operation: When you need to view details of each cash receipt/payment voucher during the period — for verification, reconciliation, and tracing the origin of each cash transaction.
To view the report, the user proceeds as follows:
Enter the date range in the From Date / To Date fields.
Click View Grid to display the report.
Bank Deposit Book
Applicable operation: When you need to view the balance and movements of bank deposits at each bank account — for monthly bank statement reconciliation.
Example: Reconcile the VND deposit account balance at Vietcombank at the end of January 2026 with the bank statement.
To view the report, the user proceeds as follows:
Enter the date range in the From Date / To Date fields and select Currency (default VND).
Choose to view All accounts or filter By Specific Account.
Click View Grid to display the report.
Cash Receipt/Payment Journal
Applicable operation: When you need to view a consolidated summary of all cash receipt or cash payment transactions during the period — for cash flow management and financial planning.
To view the report, the user proceeds as follows:
Enter the date range in the From Date / To Date fields.
Select the report type: Cash Receipt or Cash Payment.
Click View Grid to display the report.
Foreign Currency Bank Deposit Book
Applicable operation: When the company has foreign currency bank accounts (USD, EUR, etc.) and needs to track balance movements in the original currency — for foreign currency bank statement reconciliation.
To view the report, the user proceeds as follows:
Enter the date range in the From Date / To Date fields.
Filter By Specific Account.
Click View Grid to display the report.
Print Payment Voucher
Applicable operation: When you need to print cash or bank payment vouchers for a specific time period — for archiving accounting records, approval signatures, and attaching original supporting documents.
To print payment vouchers, the user proceeds as follows:
Enter the date range in the From Date / To Date fields.
Select All to export both cash and bank payment vouchers, or select a specific type.
Click View Grid to display the report.
Print Receipt Voucher
Applicable operation: When you need to print cash or bank receipt vouchers for a specific time period — for archiving accounting records, approval signatures, and attaching original supporting documents.
To print receipt vouchers, the user proceeds as follows:
Enter the date range in the From Date / To Date fields.
Select All to export both cash and bank receipt vouchers, or select a specific type.
Click View Grid to display the report.
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