> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/cash-management-module/report-section.md).

# 4.5 Report section

### Common Buttons and Options on Cash Reports

**Applicable operation:** Cash reports are used to reconcile the cash fund, bank deposits, employee advances, and receipt/payment journals. Users must select the correct period, currency, cash account, and report type before printing/exporting.

* **Common filter conditions:**
  * From Date / To Date: Time range for data retrieval.
  * Currency: Select VND or foreign currency.
  * Account: Select the cash, deposit, or advance account to track.
  * All / Detail / By Specific Account: Select the level of consolidation or specific filter.
* **Function Buttons:**
  * View Grid: Load report data based on filter conditions.
  * Print: Print cash books, bank books, or receipt/payment vouchers.
  * Export Excel: Export data for reconciliation with the cashier/bank.
  * Close: Exit the report screen.
* **Operational Notes:**
  * The cash book must be reconciled with the actual cash balance and signed receipt/payment vouchers.
  * The bank deposit book must be reconciled with bank statements for each account.
  * If figures do not match, check for receipt/payment vouchers still in Hold status or vouchers entered in the wrong period.

> **System validations when viewing reports:** The date range and account filter must be valid. Reports only reflect accurately when receipt/payment vouchers have been posted.

***

### Account 141 Detail Ledger

**Applicable operation:** When you need to track detailed employee advances (Account 141) — to see who has outstanding advances, whether they have been settled, and the remaining advance balance.

> **Example:** Check employee Nguyen Van A's advance for January 2026: advanced 10,000,000 VND, settled 7,000,000 VND → remaining advance 3,000,000 VND.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields, select **Currency**.
2. Select the **Account** to view, choose **All** for a consolidated view or **Detail** to see each individual transaction.
3. Click **View Grid** to display the report.

![](/files/Y7tFUjIF1fkb4eMggkb3)

***

### Cash Book

**Applicable operation:** When you need to view daily total cash receipts/payments and the closing cash balance — this is a mandatory ledger for reconciliation with the cash count report.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

![](/files/NWgmDsSbSqyMwlHwoh1x)

***

### Detailed Cash Book

**Applicable operation:** When you need to view details of each cash receipt/payment voucher during the period — for verification, reconciliation, and tracing the origin of each cash transaction.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

![](/files/MR9da7jRC96sfoGzNnYR)

***

### Bank Deposit Book

**Applicable operation:** When you need to view the balance and movements of bank deposits at each bank account — for monthly bank statement reconciliation.

> **Example:** Reconcile the VND deposit account balance at Vietcombank at the end of January 2026 with the bank statement.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields and select **Currency** (default VND).
2. Choose to view **All** accounts or filter **By Specific Account**.
3. Click **View Grid** to display the report.

![](/files/99OSk7riJlfgSNgssYTV)

***

### Cash Receipt/Payment Journal

**Applicable operation:** When you need to view a consolidated summary of all cash receipt or cash payment transactions during the period — for cash flow management and financial planning.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Select the report type: **Cash Receipt** or **Cash Payment**.
3. Click **View Grid** to display the report.

![](/files/dSEjQ7Hl6nqHWmT46ZQG)

***

### Foreign Currency Bank Deposit Book

**Applicable operation:** When the company has foreign currency bank accounts (USD, EUR, etc.) and needs to track balance movements in the original currency — for foreign currency bank statement reconciliation.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Filter **By Specific Account**.
3. Click **View Grid** to display the report.

![](/files/VyaXRiXeiWUNQSYGnr89)

***

### Print Payment Voucher

**Applicable operation:** When you need to print cash or bank payment vouchers for a specific time period — for archiving accounting records, approval signatures, and attaching original supporting documents.

To print payment vouchers, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Select **All** to export both cash and bank payment vouchers, or select a specific type.
3. Click **View Grid** to display the report.

![](/files/60YODetvGd0BHorpmkzf)

***

### Print Receipt Voucher

**Applicable operation:** When you need to print cash or bank receipt vouchers for a specific time period — for archiving accounting records, approval signatures, and attaching original supporting documents.

To print receipt vouchers, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Select **All** to export both cash and bank receipt vouchers, or select a specific type.
3. Click **View Grid** to display the report.

![](/files/9mYmc4orGeYS9lGKKvxf)