2.3 Processing section

Post Multiple Vouchers

When to use: To post or unpost multiple payable vouchers in bulk within a period — instead of opening each invoice/payment voucher individually.

Example: At end of day, the chief accountant reviews and batch-posts 15 vendor invoices for Jan/2026 currently in Hold status to reflect them in the General Ledger.

To batch-process vouchers, the user proceeds as follows:

1. Select the display scope: All to retrieve all vouchers, or Accounting Period to filter by a specific month.

2. Check each voucher to be processed, or check the column header checkbox to select all.

3. Click Execute to run the batch processing, then click Close to exit.

• Checkboxes and Filters:

  • All: Display vouchers within the system-permitted scope.

  • Accounting Period: Display only vouchers belonging to the selected period.

  • Row checkbox: Select individual invoices/payment vouchers for posting or unposting.

  • Column header checkbox: Quickly select all currently displayed vouchers.

• Function Buttons:

  • View Grid / Load Data: Retrieve the voucher list based on filter conditions.

  • Execute: Process the selected vouchers.

  • Close: Exit the screen.

• Operational Notes:

  • Only post after verifying the invoice, vendor, payable account, tax, and total amount.

  • Do not select all if the grid displays multiple unreviewed periods.

  • Vouchers in closed periods or with missing required data may fail to post.

System validations on processing: Vouchers must be valid, the accounting period must be open, and the user must have posting/unposting permissions.

Note: Only vouchers in Hold status are displayed for posting. After posting, vouchers change to Posted status and are reflected in the General Ledger.