> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/fixed-asset-management/report-section.md).

# 5.5 Report section

### Common Buttons and Options on Fixed Asset Reports

**When to use:** Fixed asset reports are used to reconcile historical cost, depreciation, prepaid expense allocation, and asset status. The user must select the correct period/timeframe before generating reports.

* **Common Filter Conditions:**
  * Date / Month-Year: Period for viewing depreciation or allocation.
  * From Date / To Date: Time range for viewing additions/disposals or asset lists.
  * Asset Group / Status: Filter assets by group or status if the screen supports it.
* **Function Buttons:**
  * View Grid: Load report data.
  * Print: Print the report using template.
  * Export Grid / Export Excel: Export asset, depreciation, or allocation lists for record keeping.
  * Close: Exit the report screen.
* **Operational Notes:**
  * Before viewing the depreciation schedule, ensure depreciation has been calculated for that month.
  * Before viewing the allocation schedule, ensure prepaid expenses have been declared and allocated for the correct period.
  * If figures do not match the general ledger, cross-check addition/disposal vouchers, depreciation schedule, and GL journal entries.

> **System validations on report viewing:** The reporting period must be valid; report data depends on the depreciation/allocation processing steps already completed.

***

### Monthly FA Depreciation Schedule

**When to use:** To view the consolidated depreciation data for all fixed assets in a specific month: historical cost, accumulated depreciation, monthly depreciation, and residual value. This report supports depreciation journal entry reconciliation and financial statement preparation.

> **Example:** View the depreciation schedule for Jun/2026 to verify total depreciation expense before preparing the balance sheet.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-ced8fb24f25e1c23479c9ba5fa5e7cd89c82419b%2Ffa-report-01.png?alt=media)

To view the report, the user proceeds as follows:

1. Enter the accounting period in the **Date** field (Month – Year).
2. Click **View Grid** to display the report.

***

### Fixed Asset Detail List

**When to use:** To view the detailed list of each fixed asset added/disposed during a time period, including: asset code, name, group, historical cost, purchase date, status.

> **Example:** Generate FA detail list from 01/01/2026 to 30/06/2026 for mid-year asset inventory.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-9ac79ab9ed5a443e24fe22ba7ca62a2f5b2603f3%2Ffa-report-02.png?alt=media)

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

***

### Fixed Asset Summary Report

**When to use:** To view a consolidated report on the fixed asset situation during the period: opening balance, additions, decreases, closing balance — classified by asset group. This is a mandatory report in the financial statement notes.

> **Example:** Generate the FA summary report for 2026 for financial statement notes.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-6c871cc69386d2fdafc08f40abce47d180c10b43%2Ffa-report-03.png?alt=media)

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

***

### Prepaid Expense Allocation Schedule

**When to use:** To view the consolidated allocation data for tools/prepaid expenses in the period: historical cost, accumulated allocation, monthly allocation, and remaining value. Used for reconciling Account 242 balance.

> **Example:** View the prepaid expense allocation schedule for Q2/2026 to reconcile Account 242 balance on the general ledger.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-23dbb1b65501b1cb98bfac8b53dcc3bca696c3b3%2Ffa-report-04.png?alt=media)

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

***

### Fixed Asset Master List

**When to use:** To view the complete list of all fixed assets currently in the system, including assets in use, disposed, or pending processing.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-495b44c72dacc7a947466be427ebbdba7a92f626%2Ffa-report-05.png?alt=media)

> **Note:** All reports can be exported to Excel using the **Export Grid** button for printing and archiving.