> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/account-payable-module/reports-section.md).

# 2.5 Reports section

### Common Buttons and Options on Payable Reports

**When to use:** Payable reports are used for vendor payable reconciliation, input VAT verification, and posted AP voucher review. Before printing/exporting, the user must select the correct period, account, and vendor to monitor.

* **Common Filter Conditions:**
  * From Date / To Date: Date range for data retrieval.
  * Currency: Select VND or foreign currency; check **VND-ALL** to convert all amounts to VND.
  * Account: Select the payable/tax account to view, e.g., 331, 333, 338.
  * All / By Vendor: View all vendors or filter by a specific vendor.
* **Function Buttons:**
  * View Grid: Load report data based on filter conditions.
  * Print: Print the report using template.
  * Export Excel: Export data for reconciliation, vendor communication, or archiving.
  * Close: Exit the report screen.
* **Operational Notes:**
  * Reconcile the payable report against AP vouchers and payments before finalizing balances.
  * If figures do not match, check the Hold/Released status and accounting period of invoices and payments.

> **System validations on report viewing:** Date range and filter conditions must be valid. Reports only reflect accurate data when vouchers have been fully posted.

***

### Summary Account Ledger 331-338

**When to use:** To view summary balances and transactions of payable accounts (331 — Vendor Payable, 333 — Tax Payable, 334 — Employee Payable, 338 — Other Payables...) within a period.

> **Example:** View total Debit/Credit balance of account 331 at end of Jan/2026 to determine the current total vendor payable.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Select **Currency** (default VND); check **VND-ALL** to convert all foreign currency transactions to VND.
3. Select the **Account** to view within the payable account group.
4. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-17e7f4c546de8f97a667b557a8488a79c8e5caba%2Fap-report-01.png?alt=media)

***

### Detailed Vendor Payment Ledger

**When to use:** To view detailed transactions for each vendor — for payable reconciliation and balance confirmation with vendors.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields, select **Currency**, and check **VND-ALL** to convert to VND.
2. Select the **Account** to view, then choose **All** vendors or filter **By Vendor**.
3. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-f00661b7c0e6eeafc3faa53b48da206a03625f16%2Fap-report-02.png?alt=media)

***

### Overdue Account Payable Report

**When to use:** To monitor vendor payables that are past due — for cash flow management, payment prioritization, and avoiding late payment penalties.

> **Example:** View vendor invoices overdue as of 31/01/2026, classified by number of days overdue (0-30, 31-60, 61-90, over 90 days).

To view the report, the user proceeds as follows:

1. Enter the **tracking date** for overdue payables, select **Currency**.
2. Choose **All** vendors or filter **By Vendor**.
3. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-09f21af9f3f7449ec8c31d9204b1b44b943ac96c%2Fap-report-03.png?alt=media)

***

### Input VAT Declaration Schedule

**When to use:** To generate the input VAT declaration schedule as required by tax regulations — summarizing all purchase invoices with VAT within the period for tax filing.

To view the report, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-116cfbb0e3b7cc31124765529d996863a3a08f56%2Fap-report-04.png?alt=media)

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-81627042c0ee948ccbd01ab878f27489ddb9d8bd%2Fap-report-05.png?alt=media)

***

### Vendor List

**When to use:** To print or export the complete list of vendors managed in the system — for audit purposes or record keeping.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-7ed8a0ea2725608b9dcc2157b9a88676fa6929de%2Fap-report-06.png?alt=media)

***

### Print Accounting Vouchers

**When to use:** To print accounting vouchers (posting documents) of the Account Payable module by date range — for accounting record keeping or attachment to source documents.

To print accounting vouchers, the user proceeds as follows:

1. Enter the date range in the **From Date / To Date** fields.
2. Click **View Grid** to display the report.

![](https://632035940-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MS6wMckMyiqOiAIvWnY-1703796690%2Fuploads%2Fgit-blob-24a44690691eca702ec5b1d609bc211efb7cb546%2Fap-report-07.png?alt=media)