> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/general-ledger-module/reports-section.md).

# 1.5 Reports section

> **Note:** Before viewing Financial Statements, configure line items at **Setup → Statement of Financial Position Setup** to map accounts to the balance sheet.

### Common buttons and options on GL reports

**When to use:** Most reports in the General Ledger module share a common set of buttons and filter conditions. Users need to understand these to view the correct period and currency and export data for audit/reconciliation.

* **Common filter conditions:**
  * From date / To date: Date range for data retrieval.
  * Current period / Comparison period: Used for reports comparing the same period or prior period.
  * Currency: Select VND or foreign currency if the report supports it.
  * All / By account: View all accounts or filter a specific account.
  * Job / project / cost center code: Used for management reports by project, job, or cost item.
* **Function buttons:**
  * View grid: Load data by filter conditions.
  * Print: Print report by template.
  * Export Excel: Export data to Excel for audit or further processing.
  * Refresh: Reload data after changing filter conditions.
  * Close: Exit the report screen.
* **Operational notes:**
  * Before viewing financial statements, ensure all vouchers in the period are posted and closing entries are complete.
  * If report figures do not match, reconcile in order: Trial balance → General ledger summary → Detailed general ledger → source vouchers.
  * For foreign currency reports, verify currency and exchange rate on source vouchers before concluding discrepancies.

> **System validations on View grid:** Report date/period range must be valid. Financial statements depend on line item configuration and closing entries; missing configuration may result in incomplete line items.

***

### Financial statements

**When to use:** When preparing the full set of financial statements per regulations (Balance sheet, Income statement, Cash flow statement) for tax authority submission or internal management.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/s4AckH8oiDuh86VLudgd)

***

### Trial balance

**When to use:** When checking total debit/credit movements and ending balances for all accounts — a mandatory check before preparing financial statements to ensure total Debit = total Credit.

> **Business example:** Review the January 2026 trial balance to confirm total debit movements equal total credit movements before submitting reports.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date** and select **Currency** (default VND).
2. Click **View grid** to display the report.

![](/files/ZJ77GG4Hu8hqdy2s2kEJ)

***

### Statement of financial position

**When to use:** When preparing the Balance Sheet (Statement of Financial Position) per Circular 99/TT-BTC template — showing assets, liabilities, and owner's equity at the reporting date.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/4jFOayFXE2QzoIsvmWRR)

***

### Income statement

**When to use:** When viewing business results (revenue, expenses, profit) for the current period and comparing with the prior period — for performance evaluation and tax submission.

> **Business example:** Compare net revenue in January 2026 with January 2025 to evaluate growth.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date** (current period and comparison period).
2. Click **View grid** to display the report.

![](/files/hfArehLaDIIC1FMTVSaA)

***

### Cash flow statement

**When to use:** When viewing cash inflows/outflows in the period across three activities: operating, investing, and financing — for cash flow management and reporting.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/ku9KSbf74xdSaI326rHM)

***

### Profit/loss by job report

**When to use:** When the company tracks revenue/expenses by job, project, or task — view profit/loss per job to evaluate investment effectiveness.

> **Business example:** View profit/loss for job "ABC Factory" — total revenue 500M, total expenses 420M → profit 80M.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/ebCUi1zmjFCyQ40LGcG3)

***

### General ledger summary

**When to use:** When viewing opening balance, debit/credit movements, and ending balance for all accounts — mandatory accounting book for audit and records.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/x6x0ZTvllumQYJd4Mv6x)

***

### Detailed general ledger

**When to use:** When viewing detailed journal lines for one or all accounts in the period — for reconciliation, review, and tracing transaction sources.

> **Business example:** View sub-ledger detail for Account 642 in January 2026 to check each general and administrative expense item.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date** and select **Currency** (default VND).
2. Select **All** accounts or filter **By account** for a specific account.
3. Click **View grid** to display the report.

![](/files/UFLq7r4tpxEUeUZtK8bl)

***

### Production cost listing

**When to use:** When summarizing production costs (Accounts 621, 622, 627, 154, etc.) in the period — for product costing and production cost control.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/uXFg1fiD8OAPDeS5luoP)

***

### Non-production expense listing

**When to use:** When summarizing selling expenses (Account 641) and general and administrative expenses (Account 642) for the current period, compared with the prior period — for operating cost control.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date** (current period and comparison period).
2. Click **View grid** to display the report.

![](/files/RyMMD2o8Uq3k0JjnkvT4)

***

### General journal

**When to use:** When viewing all economic transactions in chronological order — the general journal is a mandatory accounting book recording all transactions before transfer to the ledger.

To view the report, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/0f2IHcRFgZESbZKBIxJh)

***

### Chart of accounts listing

**When to use:** When printing or exporting the full list of accounts in use — for audit or record keeping.

![](/files/ShdWGhfNZ78rQIfLQ8G0)

***

### Print journal vouchers

**When to use:** When printing posted journal vouchers (accounting vouchers) by date range for accounting records or attaching to source documents.

To print journal vouchers, proceed as follows:

1. Enter the date range in **From date / To date**.
2. Click **View grid** to display the report.

![](/files/QhXBsur4jRXddjz1mrF7)