4.1 Setup Section

Department List

Applicable operation: When you need to declare and organize the organizational chart structure (departments, workshops, divisions) within the company — for employee classification, access control, and departmental reporting.

To declare the department list, the user proceeds as follows:

1. Enter the department code and name.

2. Click Save to complete.

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Position List

Applicable operation: When you need to declare the list of titles and positions (Director, Department Head, Staff, etc.) applicable within the company — for personnel management, system access control, and voucher approval authorization.

To declare the position list, the user proceeds as follows:

1. Enter the position code and name.

2. Click Save to complete.

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Employee List

Applicable operation: When you need to declare and store detailed information for each officer and employee — for personnel tracking, assigning recipients on payment/receipt vouchers, and managing employee advances (Account 141).

Example: Declare employee Nguyen Van A — Accounting Department, Position: Accountant, so the system can link when creating an advance voucher (Debit 141 / Credit 111).

To declare employee information, the user proceeds as follows:

1. Enter the Employee Code, Employee Name, select Department / Position from the available list.

2. Enter Phone Number and Address contact information.

3. Click Save to complete.