> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/system-management-module/progress-section.md).

# 11.2 Security section

This section is used to name user, group user, configuration, user access permission, password changing, company information, software’s window and data synchronization.

<figure><img src="/files/H8Skf2VdfOWLxdGFGlXS" alt=""><figcaption></figcaption></figure>

***

### Manage users

**When to use:** When you need to create, edit, or delete login accounts for each person who uses the software. Each user has a unique User ID, a name, a password, and contact details.

To set up a user, proceed as follows:

1. Click **New**, then enter the **User ID** (auto-uppercased) and **User name**.
2. Enter the login **Password** (when editing, leave blank to keep the current password).
3. Enter **Telephone**, **Location**, and **Email** (optional).
4. Click **Save** to finish.

* **Operational notes:**
  * After creating a new user, the system prompts you to open **Manage user access** immediately — a new user has no screen access by default.
  * Deleting a user also removes that user's access rights and group membership.

***

### Manage user groups

**When to use:** When you want to group users with the same role (e.g. Accountant, Chief Accountant, Director) to grant rights in bulk instead of per user. Members of the same group share one set of access rights (synchronized automatically).

To create and manage user groups, proceed as follows:

1. Click **New**, enter the **Group ID** and **Group name**, then click **Save**.
2. Click **Add member** (press **F3** to pick a user) to add users to the group.
3. Select a member and click **Set permissions** to open the access screen — saved rights apply to **all** members of the group.
4. Click **Remove member** to take a user out of the group (the account is not deleted), or **Re-sync** to refresh a member's rights from the group's source member.

* **Operational notes:**
  * A user belongs to **only one group** at a time. When adding to a new group, the system asks you to confirm moving the user out of the old group.
  * When deleting a group that still has members, the system asks you to confirm removing all members first.

***

### Manage user access (by screen)

**When to use:** When you need to decide which screens/functions a user (or group) may open, and what actions they may perform there (Create, Update, Delete, Print, Export/Import Excel, Post, Unpost).

To grant access rights to a user, proceed as follows:

1. Enter the **User ID** (Enter or **F3** to look up) — the full list of screens with current rights appears.
2. Tick the rights to grant on each screen row. For **Report**-type screens, only *Access / Print / Export Excel* apply.
3. Click **Save** to finish.

* **Operational notes:**
  * If the user belongs to a group with several members, saving warns that the **whole group's** rights will change. To grant rights independently, move the user to a new group.
  * Use **Copy rights from…** to copy another user's full set of rights.
  * The system is **deny-by-default**: a user without a granted right cannot see/open the corresponding screen.

***

### Manage module access

**When to use:** When you need to allow or block a user at the **module** level (General Ledger, Payables, Receivables, Cash, Inventory, Fixed Assets, System…). This is a higher-level layer than per-screen access.

To grant module access, proceed as follows:

1. Enter the **User ID** (Enter or **F3**) — the list of modules appears.
2. Tick the modules the user is allowed to access.
3. Click **Save** to finish.

> **Note:** A user must be granted module access before the screens/reports in that module appear. As with screen access, a change for one member of a group applies to the whole group.

***

### Manage screens

**When to use:** When you need to maintain the catalog of system screens/reports (code, multilingual name, module, type Screen/Report) — the basis for granting access rights. This is an administrator function.

To maintain the screen catalog, proceed as follows:

1. Click **New**, choose the **Module** and **Type** (Screen / Report).
2. Enter the **Screen code** and **Screen name** (in the active language).
3. Click **Save** to finish. Click a grid row to edit.

> **Note:** Screen names are stored in 6 languages (VN, EN, KR, JP, CN, KH); the screen shows and edits only the name column for the active language and preserves the others.

***

### Change password

**When to use:** When a user wants to change their own login password.

To change the password, proceed as follows:

1. Enter the **Old password**.
2. Enter the **New password** and **Confirm new password** (both must match).
3. Click **OK** to finish.

> **Note:** The system verifies the old password before allowing the change. Passwords are encrypted when stored.


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