11.2 Security section
This section is used to name user, group user, configuration, user access permission, password changing, company information, software’s window and data synchronization.
Manage users
When to use: When you need to create, edit, or delete login accounts for each person who uses the software. Each user has a unique User ID, a name, a password, and contact details.
To set up a user, proceed as follows:
Click New, then enter the User ID (auto-uppercased) and User name.
Enter the login Password (when editing, leave blank to keep the current password).
Enter Telephone, Location, and Email (optional).
Click Save to finish.
Operational notes:
After creating a new user, the system prompts you to open Manage user access immediately — a new user has no screen access by default.
Deleting a user also removes that user's access rights and group membership.
Manage user groups
When to use: When you want to group users with the same role (e.g. Accountant, Chief Accountant, Director) to grant rights in bulk instead of per user. Members of the same group share one set of access rights (synchronized automatically).
To create and manage user groups, proceed as follows:
Click New, enter the Group ID and Group name, then click Save.
Click Add member (press F3 to pick a user) to add users to the group.
Select a member and click Set permissions to open the access screen — saved rights apply to all members of the group.
Click Remove member to take a user out of the group (the account is not deleted), or Re-sync to refresh a member's rights from the group's source member.
Operational notes:
A user belongs to only one group at a time. When adding to a new group, the system asks you to confirm moving the user out of the old group.
When deleting a group that still has members, the system asks you to confirm removing all members first.
Manage user access (by screen)
When to use: When you need to decide which screens/functions a user (or group) may open, and what actions they may perform there (Create, Update, Delete, Print, Export/Import Excel, Post, Unpost).
To grant access rights to a user, proceed as follows:
Enter the User ID (Enter or F3 to look up) — the full list of screens with current rights appears.
Tick the rights to grant on each screen row. For Report-type screens, only Access / Print / Export Excel apply.
Click Save to finish.
Operational notes:
If the user belongs to a group with several members, saving warns that the whole group's rights will change. To grant rights independently, move the user to a new group.
Use Copy rights from… to copy another user's full set of rights.
The system is deny-by-default: a user without a granted right cannot see/open the corresponding screen.
Manage module access
When to use: When you need to allow or block a user at the module level (General Ledger, Payables, Receivables, Cash, Inventory, Fixed Assets, System…). This is a higher-level layer than per-screen access.
To grant module access, proceed as follows:
Enter the User ID (Enter or F3) — the list of modules appears.
Tick the modules the user is allowed to access.
Click Save to finish.
Note: A user must be granted module access before the screens/reports in that module appear. As with screen access, a change for one member of a group applies to the whole group.
Manage screens
When to use: When you need to maintain the catalog of system screens/reports (code, multilingual name, module, type Screen/Report) — the basis for granting access rights. This is an administrator function.
To maintain the screen catalog, proceed as follows:
Click New, choose the Module and Type (Screen / Report).
Enter the Screen code and Screen name (in the active language).
Click Save to finish. Click a grid row to edit.
Note: Screen names are stored in 6 languages (VN, EN, KR, JP, CN, KH); the screen shows and edits only the name column for the active language and preserves the others.
Change password
When to use: When a user wants to change their own login password.
To change the password, proceed as follows:
Enter the Old password.
Enter the New password and Confirm new password (both must match).
Click OK to finish.
Note: The system verifies the old password before allowing the change. Passwords are encrypted when stored.
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