11.1 Setup section

From Main Menu, System management module comprises two sections: Setup and Security.

1.1. Setup section

a) Tax rate list

The user creates a list of input VAT and output VAT. There should be sufficient data on tax ID, description in VN, EN, KOR, tax rates, input VAT account, output VAT account.

b) Currency unit list

The user creates a list of available currency used in the company such as VND, USD, EUR, …

c) Terms Maintenance

The user creates a list of available terms used in the company such as 00 , 01…

00: Payment by cash

01: Payment within 15 days

…

d) User access permission

After creating a new account in general ledger module, for this Account to be used in all modules when hitting the F3 key, the user needs to access this section, click update account list and tick into the “new “created Account. Then click “save.”

e) Opening Balance

Choose the ending date of the previous year.

Select each Account having balances from the previous year and enter currency unit, the exchange rate (if any), debit amount, credit amount in foreign Currency and VND.

Click “Save”.

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Currency rate types

When to use: When the business trades in several currency pairs and needs to declare the conversion pairs (e.g. USD–VND, EUR–VND) used as the basis for the Exchange rate table and foreign-currency transactions.

Business example: Declare the pair USD – VND, description "US Dollar rate"; the pair JPY – VND, description "Japanese Yen rate".

To declare a currency rate type, proceed as follows:

1. Click New, enter Currency 1 and Currency 2 (3-character codes; press F3 to pick).

2. Enter a Description for the pair.

3. Click Save to finish.

Note: When editing, the two currency codes are locked (only the description can be changed) to keep declared rate data consistent.

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Data-entry configuration

When to use: When you need to set the auto-numbering rule for vouchers, the date format, and the rounding precision for each entry screen — so voucher numbers run automatically with the desired prefix and format.

Business example: The Cash receipt screen uses prefix "PT", number part "00000" (5 digits), date format "dd/MM/yy" → the system generates "PT06/2026-00001".

To configure data entry, proceed as follows:

1. Choose the Screen to configure from the list.

2. Set the reference-number part: Reference label (prefix), Reference number (number format, e.g. "00000"), tick Use number.

3. Set the Date format and tick Use date to embed the date in the voucher number.

4. Set the Rounding digits for quantity and unit price if needed.

5. Click Save to finish.

• Operational notes:

  • The configuration fields are locked until a screen is selected.

  • The default date format is dd/MM/yy; the default number part is 00000 (5 digits).