> For the complete documentation index, see [llms.txt](https://local.docs.ssaudit.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://local.docs.ssaudit.com/english-1/e-invoice/9.8-import-input-invoices.md).

# 9.8 Import input invoices from the tax authority

When you need to bring **input invoices** (purchase invoices for goods/services) into SmartBooks without typing each one, the system can pull the data from the General Department of Taxation or from files (PDF/XML) and map it into Accounts Payable (AP) vouchers. There are 4 screens, by data source:

* **Import VAT** — reads VAT invoices from PDF/XML files.
* **Import CA / CDI** — reads specialised invoice/document types from PDF/XML files.
* **Import from the tax authority (PA)** — connects directly to the tax authority portal to download input invoices.

> **Common flow (all 4 screens):** **Load data → Review/edit on the grid → Map (Mapping) → Save → Import to SmartBooks (create AP voucher)**. Loaded data is only temporary for review; it does **not** post until you click *Import to SmartBooks*.

### Import VAT

**When to use:** When you have input-invoice files in PDF or XML and want to extract the data (invoice no., date, supplier tax code/name, goods, tax rate, amounts) into the system.

To import VAT invoices, proceed as follows:

1. Click **Load PDF** (automatic extraction) or **Load Xml**, then choose the folder containing the invoice files.
2. Review and edit the data on the grid (fix wrong fields, delete unneeded rows).
3. Click **Mapping Data** to map the supplier / account / goods to the SmartBooks catalogs.
4. Click **Save** to save temporarily, then click **Import to SmartBooks** to create the AP voucher.

***

### Import CA / CDI

**When to use:** Same as *Import VAT* but for specialised document types (CA, CDI). The steps are the same; only the source data type differs.

To import CA / CDI data, proceed as follows:

1. Click **Load PDF** / **Load Xml** → choose the folder of files.
2. Review and edit the data on the grid.
3. Click **Mapping Data** to map to the SmartBooks catalogs.
4. Click **Save** → **Import to SmartBooks**.

***

### Import from the tax authority (PA)

**When to use:** When you want to download issued input invoices directly from the tax authority portal (no files needed). A one-time connection setup is required before use.

To download invoices from the tax authority, proceed as follows:

1. First time: click **Config PA** and **Config GDT** to declare the connection details and the tax-authority account.
2. Enter the **From date – To date** range and click **Download invoice** (you may click **Sync GDT** to fetch newly issued invoices).
3. Review the data on the grid (the row background shows the match level: **green** = matched, **yellow** = suggested, needs confirming, **red** = not yet mapped).
4. Click **Mapping Data** (use **Quick fill** to apply default values) → **Save** → **Import to SmartBooks**.

* **Operational notes:**
  * You need a business account registered on the tax-authority portal and valid connection details.
  * Use **Error invoices** to see invalid invoices, and **Usage** to check the remaining connection quota.
  * Mapping the account/supplier is required before importing; otherwise the AP voucher will lack posting information.


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